If you use Microsoft Outlook 2003, you may be wondering how to back up your email. This situation can come up if you are getting a new computer and you want to move your files to your new computer. This situation also applies if you want to archive your email for safe keeping.
If you are lucky enough to be using MAPI or IMAP, then don’t worry about it. Your email is stored on your ISP’s mail server.
What if you use Outlook 2003 for your personal use and you have it configured with POP3? With POP3, your email is downloaded to your local computer. Depending on how you configure your email settings, you may have it deleted from the mail server after a certain number of days or deleted right away. In the latter case, you definitely want to back up your email on your computer.
Follow the simple steps below to copy your email:
1. Log in to your old computer and close out of Outlook.
2. Open My Computer and select Folder Options from the Tools menu.
3. Select the View tab and make sure Show hidden files and folders is selected. Click OK.
4. Navigate to the following path where <username> is the user you used to log in to your computer:
C:\\Documents and Settings\\<username>\\Local Settings\\Application Data\\Microsoft\\Outlook\\
5. Copy the files Outlook.pst and Archive.pst (if it exists) to your new computer in the same location as above, overwriting the existing files.
6. Log in to your new computer and log in to Outlook. You should see your old email now.