Modifying a copy of one of your documents is sometimes easier than modifying the original. It allows you to carry out specific changes without affecting the overall design of the document.

This article covers how to create a copy or duplicate of a Microsoft Word file, Excel spreadsheet, or other Office files running on the Windows operating system.

How to Duplicate a Word Document From Windows Explorer

If you want to make a copy of a Microsoft Word document, Excel spreadsheet, or other Office files, there are several ways you can do this. Copying and pasting from the clipboard is usually possible, but it is a manual process that can take time.

If you have multiple versions of a document, one option is to use Windows Explorer. You don’t even have to open Microsoft Word.

To perform this task, follow the steps below:

  1. Open Windows Explorer and find the Word document you want to duplicate.
  2. Right-click on the file. When the context menu appears, choose “Copy”.
  3. Right-click again in the same folder in Windows Explorer but don’t select any file. When the context menu appears, choose “Paste”.
  4. You should see an identical file in Windows Explorer. If the original file is called “Paris Trip.doc”, then the duplicate file is called “Copy of Paris Trip.doc”.

How to Duplicate a Word Document From Microsoft Word 2010 and Later (Fast Method)

This approach is done from within Microsoft Word. A version of Microsoft Word 2010 or later is required.

To duplicate a Word document from Microsoft Word, follow the steps below:

  1. Open Microsoft Word.
  2. From the menu, select File > Open.
  3. Select the file you want to duplicate.
  4. After the file opens, select File > Save As.
  5. Specify a new name for the new file.

How to Duplicate a Word Document From Microsoft Word 2010 and Later (Slower Method)

This method is possible if you don’t want to do the steps above. It may be that you just want to duplicate parts of a Word document rather than the entire document.

To duplicate a Word document from Microsoft Word, follow the steps below:

  1. Open Microsoft Word.
  2. From the menu, select File > Open.
  3. Select the file you want to duplicate.
  4. Select a letter or word on your document.
  5. Press Ctrl + A on your keyboard to highlight the entire document. If you want to partially duplicate a document, select and highlight the part of the document you want to duplicate.
  6. Press Ctrl + C on your keyboard to copy the text to the clipboard.
  7. From the menu, select File > New.
  8. Press Ctrl + V on your keyboard to paste the text to the new document.
  9. From the menu, select File > Save to save the new document.

How to Duplicate a Word Document From the Command Line

The steps above should be easier to do but this step is still possible if you need it.

To duplicate a Word document from the Command Prompt, follow the steps below:

  1. Open the Command Prompt.
  2. Change to the directory that contains your files such as cd c:\MyStuff.
  3. Make a copy of the Word document by typing
copy Paris.doc NewParis.doc

If you type dir, you should see the new document listed in this folder.

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